Privacy policy
Effective Date: March 14th, 2023
Last Updated: January 1st, 2026
Company: AutoGIN Corp.
Entity Type: Virginia Corporation
Principal Place of Business: Virginia, United States
This Privacy Policy describes how AutoGIN Corp. (“AutoGIN,”
“we,” “us,” or “our”) collects, uses, discloses, processes, and protects
information when dealerships, their employees, and authorized users (“Dealers,”
“you,” or “your”) access or use the AutoGIN platform, software, websites,
applications, and related services (collectively, the “Services”).
This Policy is intended to comply with applicable U.S.
federal and state privacy laws, including but not limited to:
- Virginia
Consumer Data Protection Act (VCDPA)
- California
Consumer Privacy Act / CPRA (CCPA/CPRA)
- Colorado
Privacy Act (CPA)
- Connecticut
Data Privacy Act (CTDPA)
- Utah
Consumer Privacy Act (UCPA)
- Texas
Data Privacy and Security Act (TDPSA)
- Other
similar state privacy statutes
- Applicable
federal data protection and consumer protection laws
1. Roles & Scope (Critical Legal Clarification)
For purposes of U.S. privacy laws:
- Dealers
are the “Data Controllers” with respect to consumer and customer
personal data entered into the AutoGIN platform.
- AutoGIN
is a “Data Processor” that processes data solely on behalf of Dealers
and according to their instructions.
AutoGIN does not determine the purpose or means of
processing consumer personal data collected by Dealers through the Services.
Dealers are solely responsible for:
- Providing
legally required consumer privacy notices
- Obtaining
consumer consents
- Complying
with automotive, financial, and consumer protection laws
2. Information We Collect
A. Dealer & Authorized User Information
We may collect:
- Business
name, address, phone number
- Authorized
representative name and title
- Business
email addresses
- Login
credentials and authentication data
- Subscription,
billing, and payment method details
- Communications
with AutoGIN
B. Consumer & Customer Data (Processed on Behalf of
Dealers)
Dealers may input or transmit:
- Customer
names, addresses, phone numbers, emails
- Vehicle
information (VINs, trade-in data, inventory data)
- Financial
information related to vehicle transactions
- Appointment,
communication, and transaction history
AutoGIN processes this data only as instructed by the
Dealer.
C. Technical & Usage Data
We automatically collect:
- IP
address
- Device
type, browser, operating system
- Log
files, access timestamps
- Usage
analytics
- Error
and performance data
D. Payment & Transaction Data
Payment information is processed through third-party
payment processors. AutoGIN does not store full payment card numbers or
bank credentials.
3. How We Use Information
AutoGIN uses information to:
- Provide,
operate, and maintain the Services
- Authenticate
users and manage access
- Process
subscriptions and payments
- Provide
customer support
- Improve
functionality, performance, and security
- Detect
fraud, misuse, or unauthorized access
- Comply
with legal obligations
- Enforce
contractual rights
We do not sell personal data.
4. Legal Bases for Processing
Where required by law, AutoGIN processes data under the
following legal bases:
- Performance
of a contract
- Legitimate
business interests
- Legal
and regulatory compliance
- Consent
(where applicable)
5. Data Sharing & Disclosure
AutoGIN may share data with:
A. Service Providers / Subprocessors
Including but not limited to:
- Cloud
hosting providers
- Payment
processors
- Communication
providers (SMS, email)
- Analytics
and monitoring tools
- VIN,
data enrichment, aftermarket vendors, floorplan vendors or valuation
providers (as configured by Dealers)
All subprocessors are contractually required to:
- Use
data only as necessary to provide services
- Maintain
appropriate security safeguards
B. Legal & Compliance Disclosures
We may disclose data if required to:
- Comply
with law, subpoena, or court order
- Protect
AutoGIN’s rights, property, or safety
- Prevent
fraud or security threats
6. Data Retention
- Dealer
account data is retained for the duration of the subscription and as
required by law.
- Consumer
data is retained according to Dealer instructions or legal
requirements.
- AutoGIN
may retain limited data after termination for:
- Legal
compliance
- Dispute
resolution
- Security
and fraud prevention
7. Data Security
AutoGIN implements reasonable administrative, technical, and
physical safeguards, including:
- Access
controls and authentication
- Encryption
in transit
- Monitoring
and logging
- Incident
response procedures
No system is 100% secure; AutoGIN cannot guarantee absolute
security.
8. Dealer Responsibilities
Dealers acknowledge and agree that they are responsible for:
- Obtaining
consumer consent
- Providing
privacy disclosures to consumers
- Responding
to consumer rights requests
- Ensuring
lawful use of the Services
AutoGIN will reasonably assist Dealers with compliance
requests where required by law.
9. Consumer Rights (State Law Compliance)
Depending on state law, consumers may have rights to:
- Access
personal data
- Correct
inaccuracies
- Delete
personal data
- Obtain
data portability
- Opt
out of certain processing
Consumers must submit requests directly to the Dealer.
AutoGIN will not respond directly to consumer requests unless legally required.
10. Cookies & Tracking Technologies
AutoGIN may use cookies and similar technologies for:
- Authentication
- Security
- Performance
analytics
- User
preferences
Dealers may control cookies through browser settings.
11. Children’s Privacy
The Services are not intended for individuals under 18.
AutoGIN does not knowingly collect data from minors.
12. Cross-State & U.S. Data Processing
All data is processed within the United States unless
otherwise disclosed.
AutoGIN complies with applicable U.S. state privacy laws regardless of Dealer
or consumer location.
13. Changes to This Privacy Policy
AutoGIN may update this Privacy Policy from time to time.
Material changes will be communicated through the Services or via email.
Continued use of the Services constitutes acceptance of the
updated Policy.
14. Contact Information
AutoGIN Corp.
Privacy & Compliance Office
Support@Autogin.com
15. Acknowledgment
By accessing or using the Services, Dealers acknowledge that
they have read and understood this Privacy Policy and agree to its terms.